Payroll questionnaire for new employees
Everything payroll needs from a new team member, on one form: personal details, AHV number, bank account, employment and withholding tax. Download the fillable PDF, complete it on screen and hand it to your employer.
- Fillable on screen – or print it out
- All details for the first salary in one go
- Free, without registration
- 4.8 from 80 Google reviews
-
bexio Platinum Partner
- over 400 SMEs in Switzerland
- Office at Klausstrasse 48, 8008 Zürich
- +41 58 502 75 70
What the payroll questionnaire covers
Six short sections – and the reason payroll asks for each of them.
Personal details and AHV number
Name, date of birth, nationality, address and marital status, plus your 13-digit Swiss social security (AHV) number starting with 756. Payroll uses them to register you with social insurance and to calculate your deductions correctly.
Children
Children entitle you to family allowances, which are paid out together with your salary. If you are taxed at source, they also shape your withholding tax tariff.
Bank details
Your bank and IBAN, so your salary is paid straight into your account from the very first month.
Employment
Start date, workload, holiday entitlement, wage type and 13th monthly salary – the basis for every payslip. Your employer can complete or confirm this part.
Withholding tax
If you are taxed at source, your employer deducts the tax directly from your salary. Your permit, your marital status and, where relevant, your partner’s details determine the right tariff.
Additional payroll details
Company car, expense allowances, board and lodging: these items appear on your payslip and on your annual salary certificate.
Three steps to your first salary
A few minutes for you – and payroll has everything it needs.
- 01
Download and fill in
Open the PDF in Adobe Acrobat Reader, in Preview on a Mac or in your browser and type your details straight into the fields. Printing it and filling it in by hand works just as well.
- 02
Sign and attach
Sign the questionnaire and add any document it asks for – for example the purchase or lease contract if you use a company car.
- 03
Hand it to your employer
Your employer passes it on to payroll. Companies that work with ALPINUM upload it to the ALPINUM client portal, and we take care of the rest.
Send this page to every new team member before their first day: you receive all details complete and in one go, and the first payroll runs smoothly.
Payroll for your company – handled by ALPINUM
From the questionnaire to the payslip: ALPINUM runs payroll for SMEs in Switzerland as part of the subscription – together with bookkeeping, VAT, annual accounts and your tax return.
- Monthly payroll runs and payslips, on schedule
- Social insurance, family allowances and withholding tax
- Annual salary certificates for every employee
- Expenses submitted by photo in the ALPINUM app
- A fixed contact person at Klausstrasse 48 in Zurich
Payroll included: one subscription from CHF 300 per month.
With ALPINUM you pay a fixed monthly fee instead of hourly rates. Your subscription covers bookkeeping, payroll including salary certificates, VAT, annual accounts and your tax return. The price is based on the scope of your business and is agreed before you start; the cost calculator shows it in two minutes. A one-off set of annual accounts without a subscription starts at CHF 950.
from CHF 300/month
Everything in one subscription:
- Bookkeeping and VAT returns
- Payroll including salary certificates
- Annual accounts and tax return
- Client portal with live dashboard and the ALPINUM app
- A fixed contact person, replies within 24 hours
Sole trader with only a few documents? The calculator shows your price.
Questions about the payroll questionnaire
Anything else on your mind? Call us on +41 58 502 75 70.
Who fills in the payroll questionnaire?
The new employee completes the personal sections: personal details, children, bank details, withholding tax and additional payroll details. The employer can complete or confirm the employment section – start date, workload, holiday entitlement, wage type and 13th salary.
What is the AHV number, and where do I find it?
The AHV number is your Swiss social security number: 13 digits, starting with 756. You will find it on your Swiss health insurance card. If you are new to Switzerland, your employer registers you with the compensation office, and you receive your AHV number through that registration.
Who is taxed at source in Switzerland?
As a rule, foreign employees without a settlement permit (C) who live or stay in Switzerland: the employer deducts the tax directly from the salary. Married couples are taxed in the ordinary way instead if one spouse holds Swiss citizenship or a C permit (Art. 83 Federal Act on Direct Federal Taxation). That is why the questionnaire asks for your permit, your marital status and, if applicable, details of your spouse or partner.
Why does payroll need details about my children?
Children entitle you to family allowances (child and education allowances), which your employer pays out with your salary. If you are taxed at source, the number of children also determines your withholding tax tariff.
Can I add my bank details later?
Yes. Hand in the questionnaire with all other details and send your IBAN to your employer as soon as you have it – ideally before the first payroll run.
How are my personal details handled?
The questionnaire goes to your employer and to the payroll team only, and your details are used for payroll and social insurance purposes. Hand it over in person or let your employer upload it to the ALPINUM client portal.
Is there a German version?
Yes: the Personalfragebogen is also available as a fillable PDF and covers the same topics. You will find it together with more templates in our German template library.
Can ALPINUM run payroll for my company?
Yes. Payroll is part of the ALPINUM subscription from CHF 300 per month – together with bookkeeping, VAT, annual accounts and your tax return. Payslips, social insurance, withholding tax and salary certificates are all included. The price is based on the scope of your business; the cost calculator on this page shows it in two minutes.
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